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The Inventory program is a full stock control system allowing tracking and
maintenance your stock levels for all product lines, at every location or branch
of your business. Each product has fields for a Sort code, Bar code, Supplier,
Product Group and Margin and Quantity Discount Scales.
The Inventory program includes all has the features of the Pricing program.
To make a Pricing product an Inventory product is a simple matter of
assigning it for stock control. This allows you to just select those products
you wish to implement stock control for, while the others are used for pricing
only.
You can easily make stock adjustments, transfers, orders and receipts. A full
printed audit occurs with every transaction that effects stock levels or
valuations. Price lists, purchase orders, stock valuations and stock take
reports are always available.
While Inventory can be used standalone for stock control, it is more productive
when integrated with other programs. The Invoicing and Creditors programs will
automatically adjust Inventory stock levels when sales occur, or purchases are
received. When sales exceed current stock levels, allocated stock can still be
sold. On the receipt of the stock, the levels are automatically balanced.
Stock valuations are available as a printed report. This report enables the
stock valuation to be based on either the products standard cost, last cost or
average cost. The true cost, standard cost, calculated average cost and last
cost prices are maintained for each product.
SALES: Sales automatically increase stock as each invoice transaction is posted
(printed) in Computer Invoicing.
PURCHASES: Purchases automatically reduce stock
after posting a transaction in Creditors Transaction detail entry.
You have the option of manually entering stock both IN and OUT of the
Inventory system. A stock adjustment option is also available. (Located on separate page tabs.)
You would normally only use these features when setting up, or if you were
operating Inventory as a stand a lone program.
You can view a summarised history of all transactions for a product, using the
Product Ledger. This can be by Transaction date, Product Type, Note, Number of
units, Cost Price and Total Cost.
The Inventory program product information is available for use in the;
Invoicing, Creditors, Warranty, Serial Numbers, EDI, Jobcost, Jobcard Entry and
Quoting programs.
The Inventory program track's products that are located at multiple branches or
locations. Transfers between branches and sales from other locations are both
available from within Inventory. When integrated to Invoicing and Creditors
programs, you can allocate sales and purchases to the correct location.
The Warranty feature is an add on sub program (requires Inventory program). For
every product selected for warranty purposes, the program tracks when each
product is sold, to which customer and the duration of the warranty. Each
product can have a selectable warranty period.
An enquiry option allows you to quickly and easily locate the product and
whether it is within the warranty period.
The Serial Number feature is an add on sub program (requires Inventory program).
For every product selected for serial number tracking, the program tracks each
serialised product as it enters the Inventory system (purchases) until it is
sold (Invoicing) to a customer.
As product is purchased, you can choose enter serial numbers into either
Creditors, or Inventory, but you must enter the serial numbers in Invoicing when
they are sold.
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