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The Purchase Order program allows control of expenditure within your business
for both charge up Jobs and Contracts. You can control the purchase
order process, from the time of Order, through to Receipt of the goods.
You can print entered purchase orders and track the orders until they are
receipted (arrive). All unfulfilled orders, or stock that is on back order can
be reviewed using the Purchase Orders report.
You can receipt the goods as being delivered, directly into the Purchase
Order program (by your warehouse person) at the time of arrival, or by your
office staff, when you enter the Invoice into the Creditors program
All purchase orders require the user to select the Supplier, assign a Job, or
Contract, enter the Date of order, and Description of order. You can choose
between two types of Purchase Order;
This entry method requires you to enter each individual Materials, or Service
being purchased.
This allows entry of orders with only the Supplier and Job Name assigned to the
purchase order. This method of entry does not require any purchase (line)
details. Assigning a Job Name to an order number is especially useful when
importing EDI Invoices as the program automatically defaults the EDI Invoice to
the Job, or Contract assigned to the Purchase Order number.
You can automate Inventory to re order products that fall below desired levels.
In Purchase Order, you can import the (recommended re order) product list. You
can easily override the recommended order by either changing the quantity to re
order, or deleting products from the recommended re order.
The Purchase Order program allows you to process Inventory Back Orders. You can
altered the back ordered lines inside purchase order, to increase, or decrease
the required quantity.
To avoid duplication of data entry, the order information is available in other
programs. Purchase Order is fully integrated to the Creditors, Pricing, Jobcard,
Jobcost, Inventory, and EDI programs.
All entered and received order information is kept in the history file. This is
available either on the screen, or via a report.
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