homeABS Home  |   contactContact  |   sitemapSearch

Advantedge Jobcost

JOBCOSTING FOR CONTRACTORS is a fully featured program, providing you with management based accounting information for each contracts. It is designed to track and report on a contract's progress from start to finish.

A contract is defined as tendered work, or one with a fixed expenditure value.  Advantedge Jobcost will accumulate all actuals (materials, services & labour) used on the contract.

The use of an electronic pricebook enables faster provision of accurate tender and back costing information.

Back Costing
If you have entered Tender Items, back costing will occur automatically. The program tracks any increased costs or quantities above the tender. Full cost breakdowns and details for each contract are always available via the contract printed reports.

Contract Type
There are two methods of tracking contracts:

ACTUALS ONLY: The easiest method and only involves entering your expected cost of the contract. The program compares the actual purchases to the contract cost.

TENDER vs. ACTUAL: You enter a breakdown (quantity and unit price) of the expected materials, labour and overhead costs. With the tendered components entered, the program is able to compare the actuals used against the tender, as the contract progresses.

You can enter tender items directly in Jobcost to arrive at a tender value. You can also use the Quoting program, which will transfer an accepted quotation, as tender items into Jobcost as a contract.

The integration of programs, enables the transfer of data from one program to another, avoiding data entry duplication. Jobcost is integrated with the Quoting, EDI, Creditors, Pricing, Payroll, Debtors and Purchase Order programs.

This allows actuals used for the contract (Materials and Labour) to accumulate to the contract. If your supplier provides electronic invoices, the EDI program automatically imports supplier invoices into Jobcost, via Creditors.

When Purchase Order is used, EDI invoices are automatically assigned to the correct contract. Quoting allows an accepted quotation, to be transferred as a contract into Jobcost.

The powerful electronic pricebook provides accurate prices on materials and uses all the major Electrical & Plumbing supplier price books

Progress Claims
You can either enter in a value to claim, or accept the default value of actuals assigned to the contract. There are two types of progress claims.

NORMAL PROGRESS CLAIM: This is the method to use if your customer meets the IRD criteria for "Self billing" or Reciprocal Billing method for handling GST. Normal Claims are GST exclusive. As this is a true claim, your customer will create the actual invoice value (the remaining being a retention).

INVOICE PROGRESS CLAIMS: This method generates a normal GST computer invoice. The invoice is printed immediately and directly from Jobcost.

While invoice progress claims are real invoices and therefore tracked by the Debtors program, they are receipted in Jobcost.

Receipting Progress Claims
Both types of claims (normal & invoice) raised in Jobcost, are receipted in Jobcost. It is a batch system that allows one receipt to pay off numerous claims. On completion of the receipt process, the batch is posted, creating any required transactions, as follows;

RECEIPTING NORMAL CLAIMS: On posting the receipt batch, the program will create a Debtors ledger invoice transaction and receipt in one process. Any remaining amount of the claim is treated as a retention. (See below.)

RECEIPTING INVOICE CLAIMS: On posting the program receipts the existing invoice transaction, credits any remaining amount as a retention and transfers it to Jobcost for tracking. (See below.)

These are amounts withheld from payment for a specified period.  While a percentage value is generally agreed before the contract starts, it is your customer who determines the exact amount to retain from each of your claims. As such it is only when you receive payment for the claim, is the exact amount of the retention known.

As a result, the Jobcost program will only create the retention amount when the claim is receipted.

For invoice progress claims, any retention amount is credited from Debtors, back into Jobcost. This occurs mainly to recover GST amount for the retention.  When the retention is eventually paid, a Debtors transaction invoice is automatically generated.

Retention Tracking
Contracts have a flexible and powerful retention tracking system. Retention transactions are created when a claim is receipted. A monthly report is available, listing all retention's due for payment.

These are triggered by setting a contract completed field for the contact and specifying how long a period before retention's become due for payment.

For invoice progress claims, any retention amount is credited from Debtors, back into Jobcost. When the retention is eventually paid, a Debtors transaction invoice is automatically generated.

Jobcost Reports

  • Contract List.

  • Contract Summary.

  • Contract Status.

  • Cost to Complete.

  • Transaction Summary.

  • Transaction Details.

  • Progress Claim Ledger.

  • Combined Aged Report - (Debtors & Jobcost).

  • Combined Claim Ledger.

  • Progress Claim Summary.


contact us
Copyright © 2007.  Advantage Business Software Ltd.  All Rights Reserved.