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Advantedge General Ledger

The General Ledger program provides your companies management with the ability to accurately monitor the financial position of your business, indicating how well your business is performing in today's economic climate.

Income and expenditure values can be received from the Debtors, Creditors and Cashbook programs, thus reducing duplication of data entry.

General Ledger features include; Monthly Budgets for all accounts, and detailed analysis of all income and expenditure. The balances of all 12 periods for both the Current and Previous Year can be viewed to the screen at any time. You are also able to nominate which account balances that you require to be Carried Forward at the end of year.

For ease of use, when users are entering data into Computer Invoicing, Creditors and Cashbook, you can set up the system so that when a code (from Pricing - Inventory - Category) is used, it is assigned a default account code.

Chart of Accounts
The account structure is completely user definable to suit your requirements. Each account is designated as either an Asset, Liability, Income, Expense, Cost of Sale or an Equity account.  Account numbers are 4 digits long, with an optionally have an extra two digits at the end to indicate separate branches or departments within your company.  Ledger Validation automatically occurs when you first set up your Chart of Accounts, or whenever it is amended. If the program detects any errors, they are brought to your attention immediately.

Account Setup Wizard
This makes it easy to enter your account structure into General Ledger by automating the account number spacing, add to account totals and increasing the next account number as you key in each of the accounts details. The Wizards prevents entry of broken account links and invalid structures.

You can enter transactions by manually entering a batch, or import Debtors, Creditor and Cashbook transactions from an accounting period. All Transactions can be viewed or edited. Batches can only be posted when the double sided bookkeeping entries are balanced.  An auto entry function allows the automation of transaction entries that contain GST, providing automation for the GST to flow into the GST Account.

The branches option allows you to have cost centres for branches or departments. When enabled, your account structure can have multiple entries of the same account number. Each account code is unique with the addition of a two digit branch identifier. 

To avoid duplication of data entry, transactional information is posted to the General Ledger from the Debtors, Creditors and Cashbook programs.

Carried Forward
At the End of Year, your ledger balances can be carried forward to the new financial year. A wizard makes it easy to move the accounts that carry over to the next financial year or start out with a clean slate at the start of the year.

You can maintain a monthly budget for each account. The budget is compared to the actual account total for each period on the printed reports. The budget values can also be set to the previous periods actual figures, so that next year, the budget comparison will be from this year to last year.

Other Features

  • Each Creditor can have multiple default account codes set.

  • Reconciliation Reporting - to compare source values with posted values.

  • Advanced searching for General Ledger Accounts within all linked programs.

  • Universal Alpha or Numeric searching for Accounts, by section or all accounts.

  • Importing Interface Information, allow reporting and viewing before posting.

  • Comprehensive defaulting of General Ledger Accounts in all linked programs.

  • EDI has a default Account and requires a General Ledger account on each line.

  • Pricing / Inventory has defaults for both Sales and Purchases for each product.

  • Pricing / Inventory has a Setup Option for easy setup of many pricing items at once.

  • Multiple Reports can be Printed via a macro.

General Ledger Reports

  • Chart of Accounts.

  • Statement of Financial position.

  • Trial Balance.

  • Account Ledger.

  • Account Ledger Summary.

  • Batch Report.

  • Recurring Batch Report.

  • History Batch Report.

  • Cost Summary.

  • Period Summary.

  • Budget Summary.

  • Budget Comparison - Period.

  • Budget Comparison - YTD.

  • Interface Transfer Audit.

  • Statement of Financial Performance.

  • Statement of Financial Position - Comparison.

  • Reconciliation Account Ledger Detail.


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