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Advantedge Debtors

Debtors is a fully featured Accounts Receivable program, providing complete and accurate information of your customer's credit position. The production of statements, debtors aged trail balance, and other related reports are always readily available.


As well as assigning the usual contact details for each customer, you can enter multiple delivery addresses, set; Credit Limits, Payment Terms, GST Status, Departments, Retention Tracking, and Default Bank Account Details.  You can also include Internal Notes regarding a customer that are only viewable during program operation.

An important consideration is the ability to set your customers up as either open item or balance forward accounting methods.  Open Item accounting allows you to reconcile receipts or credit notes to specific invoices, while a Balance Forward system combines all previous unpaid aged balances with the current invoices at the end of each period and receipts are paid against aged balances, not an actual invoice.

Seven Days
One option for a customers payment terms is Seven Days.  For each customer you enable, the program will provide seven day aged balance and ledger reports.

Allows the entry of manual transactions (invoices, credit notes) directly to the ledger. This features is normally used for hand written transactions, or where there is no requirement for producing computer invoices.

ENTRY FIELDS; Invoice number, Date, Description, Invoice values (sub total, GST, and total), Age, Analysis and General Ledger code. The program also displays invoices posted from Invoicing to Debtors, with the same values.

A pop up window is available during Transaction Entry, to display customer aged balances, with outstanding invoices.

When customer receipts are received, the receipts must be matched to the invoice values.  You can either assign the full invoice value for the receipt, or enter the amount being paid off the invoice. Receipt types can be CASH, CHEQUE, EFTPOS, DIRECT CREDIT, or CREDIT CARD.

A click of a button will transfer the daily receipts as a deposit (into the bank) into Cashbook as well as provide you with a Bank Supplement report for use as a deposit slip.  The Bank Supplement includes your company name and bank Account as well as a breakdown of receipt types.

The program uses wizards to step you through Journal process, to avoid any imbalance.  These include; Move Aged Balances. Clear Bad Debts. Reverse Cheque Payments.

To avoid duplication of data entry, the Debtors program is linked to; Invoicing, Cashbook, GST, Jobcard, Jobcost, Bad Debtors, Analysis and General Ledger programs.

Statement Production
Standard customer statement production is available on an advanced statement screen selection option that enables you to view each customers aged balances and to only select those customers you wish to print statements for.  This advanced feature allows you to set a selection criteria (Age Selection, Exclude Zero Balances, etc.)

A customised statement layout service is also available.

Central Billing
This feature is for your larger customers with multiple branches.  It is used when the customer requires you to send invoices to the branch and a combined statement to the head office.

Transaction Analysis
If used, a user can assign an analysis code for each transaction.  These codes are user definable. An option is available to ensure a code is assigned, before posting can occur.  If enabled, this feature is also available in Invoicing, Jobcard and Jobcost.

Customer Analysis
The customer analysis feature is a powerful tool to discern where your sales are actually coming from.  If setup, this analysis process will occur automatically as each transaction is posted.  This is normally used to analyse customer sales trends.  The report includes the monthly and Year to date values of transactions assigned to each code.  Once setup, there is no further actions, apart from viewing the monthly reports.  This differs from Transaction Analysis, where you have to select an analysis code for each transaction

The are four customer analysis fields, with each one allowing the entry of user definable analysis codes.  Two field examples are; Area and Customer Type, with each field having multiple selection of choices.

Default Price Levels
This method allows you to assign individual customers a default discount price level, so they automatically receive a special price (or discount) during invoicing entry for specified groups of products.

You can have Ten Price Levels. Each level can be sold at either Cost, Trade, or Retail with a plus / minus percentage. After setting up the products with the specific discount levels, you then assign a level to a specific customer.

Other Features

  • Print multiple reports via a macro.

  • Print Bank Supplements (deposits) for current and previous periods.

  • View complete Customer Transaction History.

  • Search for customers by sort code, name, phone, address and city.

  • View Internal Customer Notes in Invoicing, Jobcard, Quoting & Order Entry.

  • Retention Handling.

Debtors Reports

  • Customer Contact List

  • Aged Debtors

  • Aged Debtors Invoice List

  • Debtors Ledger

  • Statements

  • Statements (Customer Selection)

  • Control Report

  • Customer Analysis

  • Transaction Analysis

  • 7 Day Aged Balances

  • 7 Day Aged Invoice Ledger

  • 7 Day Statements

  • Over Payment Summary

  • Audit

  • History

  • Bank Supplement

  • Sales Summary

  • Direct Credit Summary

  • Receipt Summary

  • Journal History

  • Address List

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