|
The Creditors program provides your business with all the
necessary tools to maintain accurate records, and enable you to make the most
efficient use of your resources. It provides you with complete and
accurate information of your companies credit position with your suppliers.
Computer cheque & remittance advice
printing is available. By using the credit terms and the payment code options,
you can specify the payment basis of creditors.
As well as assigning the usual contact details for each
supplier, you can assign a Credit Limit, Payment Terms, GST Status, Default
Payment Method. You can also enter Internal Notes regarding each supplier
that are only viewable during program operation. If you select to pay the
supplier via Direct Credit, an additional page tab is displayed to enter the
suppliers Bank Account Details.
Note that creditors is Open Item only, in that it tracks all invoices until paid, or
a credit note is assigned.
One option for a suppliers payment terms is Seven
Days. For each supplier you enable, the program will provide seven day aged
balance and ledger reports.
Transaction Entry allows the entry of
supplier invoices, or credit notes. This process can be automated if your
supplier provides electronic invoices. (Requires the Advantedge EDI
Program.)
You can enter transactions in either be entered in summary, or details mode.
SUMMARY: Only requires the entry
of a total value for invoice. This mode does not allow the use of the
Advantedge Jobcard, Jobcost or EDI programs.
DETAIL:
Requires the entry of every line on the supplier invoice.
Detail entry is useful for checking prices, stock control, or
more importantly for charging your customers. Each line
can be assigned to either a
charge up Job in Jobcard, or a quoted Contract in Jobcost. By having your
cost, trade and retail prices for each product in the Pricing program, and you
assign each Job to have a charge basis, you can have the system to automatically
apply a default charge price for each invoice line entered into Creditors.
A pop up window is available during Transaction Entry, displaying outstanding
creditor invoices and balances.
You can set up recurring invoices for transactions with
the same amounts that are usually paid via an Automatic Payment. For example; rent, insurance's. All
regular frequencies are catered for. The program creates the invoice
and payment in one operation when it becomes due. If linked the Cashbook
and General Ledger programs are updated.
The recurring system allows for changing the invoice detail
and value, if required.
Direct debit arrangements are also catered for.
When these become due, you are prompted to enter the amount for the invoice
current. All regular frequencies are catered for. The program will
create the invoice and payment in one operation when it becomes due. Any
linked programs (Cashbook, General Ledger) is updated. If required, you
can change the invoice detail information.
This is useful for any such
type of transactions as fuel cards, power etc. When due, the program creates
the invoice and payment in one go. All regular frequencies are catered for.
The direct debit system allows for changing the invoice detail
and value, if required.
With the transaction invoice detail option enabled, you have
access to a
history file that includes all historic purchase line details. These lines
are only viewable after Creditors Period End.
You can view and search for information; by Creditor, Invoice Description, Product Code, Product
Description, Invoice Number, Invoice value and Period / Year.
To avoid duplication of data entry, the Creditors program
is linked to; Pricing /
Inventory, EDI, Jobcard, Jobcost, Cashbook, GST, Purchase Orders, Bank Link,
Warranty, Serial Numbers, Analysis and General Ledger programs.
The program uses wizards to step you through Journal process. These include;
Move Aged Balances. Hold or release Transactions. Split Transactions. Reverse
Creditor Payment.
When making payment on transaction(s), payment types can be CASH, CHEQUE,
EFTPOS, DIRECT CREDIT, or CREDIT CARD.
You are required to enter various payment details, dependant on your type of
payment method. A remittance advice report is available for including with your
payment.
Cheque Payments
There are three advanced creditor payment options available. All options provide
the ability to drill down and select individual invoices to pay with one cheque.
PAY ALL DUE INVOICES WITH MANUAL CHEQUES: This option allows you to pay all
selected Due invoices for a specified Creditor.
WRITE ONE CHEQUE FOR MULTIPLE CREDITORS: This option allows the selection of Due
invoices across multiple creditors and combine the payment into one manually
hand written cheque.
PRINT CHEQUES ON PRE PRINTED CHEQUE PAPER: This option allows you to select Due
invoices for printing on special pre printed cheque paper. The layout for pre printed cheques can be configured to your specific needs and
custom designs are also available.
Direct Credit Payments
COMBINED DIRECT CREDIT FOR MULTIPLE
CREDITORS: This option allows the selection of invoices from
multiple creditors for payment as one direct credit payment. For example;
Paying all your separate phone accounts with one payment.
If used, a user can assign an analysis code for each transaction.
These codes are user definable. An
option is available to ensure a code is assigned, before posting can occur.
If enabled, this feature is also available in Invoicing, Jobcard and Jobcost.
The creditors analysis feature is a
powerful tool to discern where your sales are actually coming from.
If setup, this analysis process will occur automatically as each transaction is
posted. This is normally used to analyse customer sales trends.
The report includes the monthly and Year to date values of
transactions assigned to each code. Once setup, there is no further
actions, apart from viewing the monthly reports. This differs from
Transaction Analysis, where you have to select an analysis code for each
transaction
-
Multiple Reports can be Printed via a macro.
-
Links to Bank Link for import Direct Credit payments into your Banks program.
-
You can easily Split, Hold invoices as
required
-
Fully, or partially pay invoices.
-
Computer cheque & remittance advice printing
is available.
-
Analyse Invoices - Transaction Analysis.
-
Seven Methods of Searching for Creditors.
| 
