The Cashbook program is designed to emulated a manual cashbook
and provide a comprehensive overview of your cash flow situation, allowing you
to make informed financial decisions and have more
control over your financial resources.
Cashbook enables you to maintain accurate records of all bank transactions,
account balances, and easily reconcile your bank statements. You can have
multiple bank accounts, with independent balances and transactions for each.
This eases the initial set up of your bank accounts, by ensuring that the bank
account is balanced. You are prompted to enter all un presented cheques and the
bank statement closing balance. The wizard then calculates the current
Categories are similar to the columns in your manual cashbook. They
provide Expense & Income Analysis.
By assigning each transaction with a category code, the program automatically
provides a detailed analysis of all income and expenditure. The number of
category codes is unlimited. You can have Categories with the following types; Income, Expense,
Financial, Transfer and Automatic Payment.
You can enter transactions either manually, or have them entered automatically when Debtors and
Creditors (deposits / payments) are linked to Cashbook.
The transactions for the current period are viewed in the; Cheques, Deposits,
Automatic Payments, Internet Bill Pay page tabs. A list of Last Period un-presented transaction is
also available. An advanced option allows all types to be entered and viewed on
one page tab.
You can split cheques or deposits over multiple category codes.
Transaction entry also allows you to reconcile your bank
statements (below) and view previously reconciled statements.
Bank Statement reconciliation is quick and easy. The program automatically
tracks all deposits and payments that are not reconciled, until presented.
To reconcile, you enter the opening and closing balances, tick
the transactions that appear on both the statement and screen. You then
post the balanced statement.
RECONCILE REPORT: During reconciliation, you
can print out a Reconcile report listing all the current reconciled
STATEMENT REPORT: After posting a reconciled
statement, you can print out a Statement report listing all reconciled
transactions for that bank statement.
You can set up automatic payments (direct debits or credits) in Cashbook. These
are automatically generated at the required frequency, within a processing
period You can also set AP's in Creditors as recurring invoices, which will
transfer the payment details to Cashbook.
To avoid duplication of data entry, the Cashbook program is linked to; Debtors,
Creditors and General ledger. If you are Payment
based for GST, the transferred deposits and payments also automatically create
the necessary GST transactions.
Note that if you are Invoice based for GST,
eligible GST transactions are sourced from the Debtors and Creditors programs.
When the categories are set up correctly, the program will print a cash flow
profit and loss report showing you the financial results for the Month and Year
Accurate cash flow provides more control of your finances. You can set a monthly
budget for each category code. During the Period End processing, the program
enters the actual amount accumulated against that category code, which can then
be compared to your budgeted value.
To assist in those occasional issues, wizards are available to correctly step
you through the complete process of resolving the problem. These are; Bounced,
or Cancelled cheques. Transfers between accounts. Dishonoured receipts. Correct
last period transactions. Transaction reversals.
Bank Account Listing.
Category Detail History.
Last Period Transactions.
Cash Flow Profit & Loss.
Accountant Code Summary.
Automatic Payment Schedule.
Category Budget Report.